Assistant Director
MiraVia is seeking an Assistant Director to join our leadership team and drive operational excellence. In this vital role, you will oversee our organizational infrastructure, human resources administration, compliance, facilities, accounting, technology, risk management, and program support systems. Ultimately, the Assistant Director ensures that MiraVia’s staff, programs, and facilities are fully equipped to effectively fulfill our life-affirming mission. For a full job description, please see below.
Please send resumes to Debbie Capen, Executive Director, at debbiecapen@miravia.org.
JOB TITLE: ASSISTANT DIRECTOR
DEPARTMENT: ADMINISTRATION
REPORTS TO: EXECUTIVE DIRECTOR
POSITION SUMMARY:
MiraVia is a Catholic, 501(c)(3) non-profit organization that provides both residential and outreach services to pregnant women in need. Through a unique combination of a college-campus residential facility as well as an Outreach Center for pregnant women in the community; MiraVia provides meaningful material assistance, structured support, and educational life-skills programming that empower single, pregnant women to achieve healthy, independent lives. In addition to these comprehensive programs, MiraVia educates the broader community on the importance of fostering a culture of life. The Assistant Director serves as a key member of MiraVia’s leadership team and contributes to the operational excellence of the organization. This position oversees organizational infrastructure, human resources administration, compliance, facilities, accounting, technology, risk management, and program support systems. The Assistant Director ensures that MiraVia’s staff, programs, and facilities are equipped to effectively fulfill the organization’s mission.
PRINCIPAL ACCOUNTABILITIES:
- Under the direction of the Executive Director, manages the implementation of MiraVia’s strategic plan including the development and execution of organizational goals, objectives, policies, and procedures in the areas of program, administration and operations.
MISSION & LEADERSHIP
- Safeguard and advance MiraVia’s life-affirming mission, vision, and Catholic identity.
- Ensure all programs remain aligned with the organization’s purpose and strategic priorities.
- Represent MiraVia in a wide variety of settings while conveying a passion for the mission.
OPERATIONS LEADERSHIP
- Provide leadership and oversight of organizational operations.
- Develop and maintain systems that support organizational growth and efficiency.
- Ensure effective communication and coordination across departments.
- In collaboration with residential and outreach program managers, develops and implements organizational and program plans.
- Evaluates organizational activities and interacts with accrediting agencies and governing authorities.
- Secures the services and products of and manages relationships with outside vendor sources such as business insurance, employee benefits, maintenance and utilities services, IT, temporary employment services, and legal or other advisory/support services.
PROGRAM SUCCESS
- Provide operational leadership to Residential and Outreach Programs.
- Collaborate with program managers in implementing efficient systems and procedures.
- Ensure program infrastructure aligns with organizational standards and goals.
COMPLIANCE & RISK MANAGEMENT
- Achieve and maintain compliance with applicable laws, regulations, accreditation standards, and organizational policies.
- Lead policy development and review processes.
- Coordinate organizational audits and reporting requirements.
- Monitor risk management and safety practices.
HUMAN RESOURCES ADMINISTRATION
- Oversee employee onboarding and offboarding processes.
- Administer employee policies and procedures.
- Coordinate benefits administration.
- Support employee relations and performance management processes.
- Maintain personnel records and HR compliance.
- Oversee payroll processing an.
FINANCIAL ADMINISTRATION
- Supervise bookkeeping functions.
- Support annual budgeting processes.
- Work with managers and finance committee to monitor spending throughout year for adherence
- Ensure financial controls and documentation are maintained.
- Coordinate with external accounting and audit professionals.
EDUCATION AND/OR EXPERIENCE:
A minimum of a bachelor degree from an accredited college or university in Business Administration, Nonprofit Management, or a related field. Minimum of five years experience performing responsible general administrative, management and leadership work.
KNOWLEDGE:
Principles and practices of business management including personnel practices and employment laws, budgeting, general accounting, office procedures and business operating systems. Nonprofit financial management, compliance, reporting, and means of dealing with human behavior. Sufficient knowledge and respect of Catholic teachings on life and family related issues including Theology of the Body, and human dignity. Must support the mission and core values of MiraVia.
SKILLS:
Communicating effectively, verbally and in writing; assessing operational, program, staffing, and fiscal needs; interpreting government regulations; understanding and evaluating fiscal and financial reports; identifying and resolving administrative problems; and delegating and achieving results through subordinates. Proficiency in relevant software (e.g., CRM systems, accounting tools, project management platforms, Microsoft Office Suite).
SUPERVISORY RESPONSIBILITIES:
Direct supervisory responsibility for the Bookkeeper, Compliance Manager, Outreach Program Manager, Residential Program Manager,
EQUIPMENT TO BE USED:
Must be able to operate computer and other office machines.
TYPICAL PHYSICAL DEMANDS:
Requires sitting, standing, bending and reaching. May require lifting up to 40 pounds. Requires manual dexterity sufficient to operate standard office machines such as computers, and other office equipment. Requires normal range of hearing and vision.
TYPICAL MENTAL DEMANDS:
Must be able to communicate effectively and professionally both verbally and in writing. Must have strong public speaking skills, the ability to communicate effectively with donors and/or prospective donors, and to motivate others to support the mission of the organization. Must be able to resolve problems, handle conflict, and make effective decisions involving staff, as well as, client mothers.
WORKING CONDITIONS:
Occasionally called upon to work overtime or odd schedules. Works in a typical office setting, program facilities and remotely as needed.