Bookkeeper
MiraVia is seeking a part time Bookkeeper. MiraVia’s Bookkeeper is responsible for a wide range of functions that encompass bookkeeping and administrative functions. The schedule is flexible and can be primarily remote, working 25 hours per week.
Major responsibilities include accounts payable, donation processing and financial report management. Other functions include managing entries into the donor database, working with external companies for annual audit and tax filings as well as creating monthly financial statements.
Requires a minimum of 3 years’ relevant experience and associate’s degree, with bachelor’s degree preferred. Must be proficient in Quickbooks desktop and online as well as have a strong commitment to the mission and values of MiraVia. Please send resumes to Debbie Capen at debbiecapen@miravia.org. #MiraViaLife
—–
JOB TITLE: BOOKKEEPER
STATUS: PART TIME
REPORTS TO: EXECUTIVE DIRECTOR
POSITION SUMMARY:
The Bookkeeper is responsible for a wide range of functions that encompass bookkeeping and administrative functions for MiraVia. The schedule is flexible with a typical range of 25 hours per week.
PRINCIPLE ACCOUNTABILITIES:
Bookkeeping:
- Process and allocate Accounts Payable
- Receive, deposit and enter donations received via mail, special events, credit cards, online, pledges, etc.
- Ensure accuracy of donor database within Bloomerang software system.
- Input donation information into Bloomerang and Quickbooks
- Run reports from QuickBooks and Bloomerang
- Reconcile credit card and bank statements
- Prepare financial data and statements for monthly, quarterly and annual reports
- Work with external auditors and prepare reports for annual audit
- Work with external auditors to prepare annual 990
- Prepare 1099 forms annually
- Prepare NC Sales and Use tax refund report twice a year
- Prepare Gaston County Business Property tax listing annually
- Process monthly credit card expense reports using SAP Concur
- Generate annual letters to donors for tax return purposes
- Work with board of directors’ finance committee and MiraVia managers to create and monitor annual budget
- Provide support documents for other required audits and compliance projects
Record Keeping:
- Maintain accurate and timely financial records
- Compile payroll records for auditing and record-keeping purposes
Quality Improvement:
Other duties and responsibilities as assigned.
EDUCATION AND EXPERIENCE:
A minimum of an associate’s degree, with bachelor’s degree preferred and at least 3 years of relevant experience.
KNOWLEDGE:
Must have in-depth understanding of accounting principles and strong math comprehension. Proficient in QuickBooks (Desktop and Online version) and Microsoft Office, especially Excel and Word. Experience with Donor Management Software preferred.
SKILLS:
Work habits and time management must be highly organized and accurate. Must be able to multitask and prioritize. Able to adapt to changing circumstances. Ability to work independently and productively. Excellent communication skills. Must be able to use discretion and maintain confidentiality of sensitive financial and personnel information.
SUPERVISORY RESPONSIBILITIES:
No direct reports.
EQUIPMENT TO BE USED:
Able to operate standard office equipment including computer and other office machines such as fax, telephone, etc.
TYPICAL PHYSICAL DEMANDS:
Requires sitting, standing, bending and reaching. May require lifting up to 40 pounds. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephone, and other office equipment. Requires normal range of hearing and vision.
TYPICAL MENTAL DEMANDS:
Must be able to communicate well and provide verbal feedback in a professional manner. Must be able to resolve complex accounting issues and use good judgement.
WORKING CONDITIONS:
Occasionally called upon to work overtime or odd schedules.